Put each task on the appropriate list.Ī Projects list - self-explanatory, a list of all your projects. Make a game plan - look at your brain dump and organize what’s on there by categories. WE GET IT DONE SERIESOrganizeĪfter you turn your ideas into a series of actionable tasks, categorize them into projects. Reference: items that don’t require action, but contain useful information and should be kept for reference. Put these items in the Someday/Maybe list. For example, a great traveling offer for a destination you want to visit, but you’re not sure if you will be able to get days off for that period. Incubation: something that requires action, but not now. For example, emails that don’t require a response nor contain important information. Trash: things that are not useful nor you need to keep. Nonactionable items can go into 3 categories: If you can’t delegate it, postpone/schedule it. If it takes more, ask yourself if you can delegate it or it’s you who must do it. Who else needs to be involved in the task (if there is anyone).This is the step where you transform your vague ideas into concrete actionable steps. Do they require any action? How much time will they take? Clarify what each item means and what to do about it. ClarifyĪssuming you have everything captured in one place, now it’s time to process it. You can also have a physical in-tray, such as a bin or a box, for physical things that need your attention: a new faucet that you need to install, documents that you need to sign, or a shirt that needs ironing. Make a photo album with photos and screenshots.Put everything in a special notebook or a planner.There are many different ways to go about it. You can use the GTD Incompletion Trigger List to make sure you went over all incomplete tasks and projects. In this phase, it’s only important to put everything in a place that’s not your mind. It’s okay if it’s chaotic: it’s not time to be neat and organized just yet. When I say everything, I really mean everything: from small tasks such as tidying up your desk to big projects like negotiating a new business deal. Brain-dump everything you consider incomplete on a piece of paper. CaptureĬapture everything that needs your attention. Mastering your workflow and getting things done has five steps: capture, clarify, organize, reflect, and engage. Set reminders organized in a system you review regularly. The first items that you should write down are the ones that occupy your mind the most, whether they worry or interest you a lot.Also, write an intended successful outcome, in a single sentence. After you write down everything that’s on your mind, write exactly what the commitment is and what steps you need to take to finish it. WE GET IT DONE HOW TOAny component of the method will bring you at least a bit more clarity and focus.Īs he said in his book, “ you have to think about your stuff more than you realize, but not as much as you’re afraid you might.” Here’s how to think about your tasks. How to get started with the Getting Things Done methodīoth in his podcast and on his blog, David Allen stated that the best place to start is - anywhere. There is also a GTD Youtube channel where you can watch the videos of Allen himself talking about the methodology. One article isn’t enough to cover everything, so I recommend reading the book if you want to learn more and get into more detail. The methodology itself may seem complicated at the first glance, but it’s fairly easy once you get the gist of it. As the book states, “ you have to use your mind to get things off your mind.” Getting things done means defining 1) what “done” is (the outcome) and 2) what doing looks like (action). The main premise is that, as he said, “ your head is a terrible office.” Our brain is made for creating ideas, not for holding them. Getting Things Done (GTD) is a productivity methodology from the book by David Allen. What is the Getting Things Done methodology (GTD)? Have one capturing tool that’s always with you.Additional tips for making the most out of GTD.How to get started with the Getting Things Done method.What is the Getting Things Done methodology (GTD)?.
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